Accounts Receivable and Accounts Payable Administrator
Location: St. Catharines, Ontario (Niagara Region)
Employment: Full-time, salaried position
Salary: $60,000 to $65,000 annually
Languages: Excellent written and spoken English required. French is an asset.
Work eligibility: Legally entitled to work in Canada.
Introduction
Are you a detail-oriented accounting professional who takes pride in keeping financial records accurate, organized, and up to date?
Our client, an established organization in the industrial sector in the Niagara Region, is looking for a dependable Accounts Receivable and Accounts Payable Administrator to support its day-to-day accounting operations.
This opportunity is well suited to someone who enjoys structured accounting responsibilities, resolving discrepancies, and working collaboratively with colleagues across departments. If you value accuracy, consistency, and doing your work well, this could be an excellent fit.
Why You’ll Want This Role
- Enjoy a varied accounting position with hands-on responsibility for accounts receivable, accounts payable, and general accounting activities.
- Put your attention to detail and problem-solving abilities to work in a role where accuracy matters.
- Collaborate with colleagues in Finance, Sales, Customer Service, Purchasing, and Operations.
- Use your accounting experience while developing a broader understanding of full-cycle accounts payable processes.
- Contribute to practical improvements that help accounting processes run more efficiently.
What You’ll Do
You will help maintain accurate financial records, manage customer accounts, support supplier payments, and assist with month-end and year-end accounting activities.
Your primary focus will be accounts receivable, with additional responsibilities in accounts payable and general accounting. You’ll work with internal teams and external contacts to resolve discrepancies, maintain reliable records, and ensure transactions are processed accurately and on time.
Responsibilities
- Prepare and distribute customer invoices, credit notes, and account statements accurately and on time.
- Monitor accounts receivable aging reports and follow up with customers by telephone and email regarding overdue balances.
- Apply customer payments and investigate deductions, short payments, unapplied cash, and account discrepancies.
- Maintain accurate customer account information and organized collection records.
- Review customer credit applications and recommend credit limits and payment terms for approval.
- Work with internal departments to resolve customer billing and payment issues.
- Support accounts payable by reviewing, coding, matching, and recording supplier invoices.
- Verify purchase orders, receiving documentation, applicable taxes, and required approvals.
- Assist with supplier statement reconciliations, payment preparation, expense reports, and corporate credit card transactions.
- Prepare journal entries, reconcile assigned general ledger accounts, and investigate discrepancies.
- Support month-end and year-end closing activities, financial reporting, and audit documentation.
- Follow established accounting procedures and internal controls while identifying opportunities to improve processes.
- Develop the knowledge needed to provide broader accounts payable coverage as required.
Qualifications
Required:
- At least 3 years of progressive accounting experience, including hands-on accounts receivable and accounts payable responsibilities.
- Post-secondary education in Accounting, Finance, or Business Administration.
- Experience using an ERP system in an accounting environment.
- Intermediate Microsoft Excel and Microsoft Office skills, including the ability to analyze and reconcile financial information.
- Excellent written and verbal English communication skills for customer correspondence, payment follow-ups, and collaboration with internal departments.
- Strong attention to detail, accuracy, and the ability to investigate and resolve financial discrepancies.
- Legally entitled to work in Canada.
Assets:
- French-language skills for communicating with French-speaking contacts.
- Experience using SAP or a comparable enterprise accounting system.
- Experience supporting month-end closing, balance sheet reconciliations, and audit preparation.
Why Work with Us
At Bilingual Source, we believe the right opportunity should fit both your professional experience and the way you like to work.
This position offers the chance to contribute your accounting knowledge in a role that values dependable execution, careful recordkeeping, and practical problem-solving. You’ll have the opportunity to support several areas of accounting while working with colleagues across the organization.
If you’re someone who takes satisfaction in keeping accounts organized, resolving issues, and making sure the details are right, we’d like to hear from you.
Bilingual Source uses artificial intelligence (AI) technology to assist in screening and assessing applicants for this position. This technology helps us match your unique language skills and professional experience with the specific needs of our clients. Final hiring and interview decisions continue to be made by our human recruitment experts.
This is an existing vacancy. Our client is currently seeking an Accounts Receivable and Accounts Payable Administrator.