Receptionist & Office Administrator (French an asset)
Introduction
Are you a reliable and responsive administrative professional who thrives in a structured, team-oriented environment? Our client, a real estate investment firm in Toronto, is seeking a full-time Office Administrator who brings professionalism, organization, and a strong sense of responsibility to their work. French language skills are a definite asset, particularly for engaging with investors in Quebec.
What You’ll Do
You will manage front desk responsibilities while supporting a collaborative team of real estate professionals. Your role will focus on office administration, general executive assistance, and basic support for investor relations. You'll contribute to keeping the office running smoothly while providing essential assistance to senior staff.
Responsibilities
• Coordinate internal meetings and external events
• Handle general office logistics, including supplies, phones, internet, IT support, and travel bookings
• Process expense reports and maintain vacation schedules
• Greet visitors, answer calls, manage mail, and support daily office operations
• Maintain document flow using SharePoint and assist with administrative tasks related to investor communication
• Support sponsorship coordination, new employee onboarding tasks, and conference registrations
• Assist senior leadership with ad hoc requests and light executive administrative duties
Qualifications
• 2+ years of office or administrative experience
• Bachelor's degree preferred but not required
• Fluency in English, with French language skills considered a strong asset
• Proficient in Microsoft Office, Outlook, and SharePoint or similar platforms
• Friendly, punctual, and professional demeanor
• Able to multitask and respond quickly to changing priorities
• Strong organizational skills with attention to detail
Benefits
• Competitive salary between $52,000 and $62,000 per year
• Full-time, permanent position with immediate availability
• Comprehensive benefits plan starting after probation
• Three weeks vacation, plus office closure during the holiday season
• Half-day Fridays from May 24 to Labour Day
• TTC pass available as a negotiable perk
Why Work with Us
This is an ideal opportunity for someone looking to join a stable, professional environment with a strong sense of team. Our client offers a reliable and respectful workplace where your contributions are valued, your schedule is respected, and your growth is supported at a measured pace. You’ll be joining a close-knit team where attention to detail, responsiveness, and professionalism are key.
Disclosure: “Bilingual Source uses artificial intelligence (AI) technology to assist in screening and assessing applicants for this position. This technology helps us match your unique language skills and professional experience with the specific needs of our clients. Final hiring and interview decisions continue to be made by our human recruitment experts.”
Vacancy: This is an existing vacancy with immediate availability. Our client is currently seeking Bilingual Office Administrator (French an asset).
