Human Resources Specialist (Contract 12 months)
Reports to:
HR and Admin Manager
Job Purpose
Responsible for HR administration, maintaining personnel records, supporting recruitment, onboarding, and day-to-day HR activities. Also responsible for HRIS management, policy updates, and assisting with payroll, benefits, and administrative functions.
Main Accountabilities
1. Manage Day-to-Day HR Activities (35%)
- Respond to employee inquiries about HR policies and regulations
- Maintain performance reviews, employee files, and documentation
- Track vacation, sick time, and ensure training compliance
- Support employee engagement and surveys
Problem Solving:
- Address employee issues by applying policies and regulations
- Ensure timely submission of performance reviews
2. Policy and Compliance Management (20%)
- Update and create HR policies as needed
- Ensure compliance with employment laws and regulations
- Review and maintain the employee handbook annually
Problem Solving:
- Ensure policies align with legal standards and company needs
3. Recruitment and Onboarding (20%)
- Assist with job postings, interview coordination, and reference checks
- Maintain records and manage onboarding processes
Problem Solving:
- Adjust recruitment strategies to attract candidates
- Ensure job descriptions are kept up to date
4. HRIS Development and Management (15%)
- Maintain data accuracy, perform system audits, and address discrepancies
- Liaise with vendors for system improvements and troubleshooting
- Train employees on system updates and ensure data security
Problem Solving:
- Address system performance issues and fix bugs promptly
5. Payroll and Benefits Support (5%)
- Assist with payroll, benefits, and worker’s comp administration
- Maintain accurate records for leave and disability cases
- Support year-end reporting and compliance
6. Additional HR and Admin Support (5%)
- Research and implement HR initiatives
- Maintain intranet content and support social function planning
- Archive and organize HR records
Decision Making and Authority
- Update policies and handbooks independently
- Communicate with employees and manage scheduling
- Decisions on staffing changes and workflow are reviewed by management
Interaction with Others
Internal: All employees, including executives, for information sharing and recommendations
External: HRIS vendors, recruiters, government agencies, and workers’ comp authorities
Knowledge Requirements
- Degree or diploma in HR or Business
- CHRP/CHRL designation preferred
- Minimum 3 years of HR experience
- Strong knowledge of employment standards and HRIS (Dayforce preferred)
- Proficiency in Microsoft Office, Google Suite, and HRIS platforms
