Join Our Team as a Bilingual Office Coordinator!
About Us
We are an association management company dedicated to supporting nonprofit and professional organizations across Canada. Our mission revolves around diversifying revenue streams and enhancing memberships through comprehensive training, operational management, event planning, and more. At our core, we embrace teamwork, innovation, entrepreneurship, and a profound commitment to community impact.
Role Overview
We are seeking a dynamic and proactive individual fluent in both English and French to join our team as an Office Operations Coordinator. Reporting directly to our CEO, you will play a vital role in overseeing our office’s day-to-day operations and delivering exceptional customer service to our clients. As part of our close-knit team, you’ll be instrumental in supporting our mission and fostering our unique culture.
Ideal Candidate Profile
The ideal candidate thrives in a fast-paced, startup environment and possesses a passion for tackling challenges and acquiring new skills. With a knack for multitasking and superb organizational abilities, you’ll manage multiple projects simultaneously. Your expertise in calendar management, operational streamlining, and meticulous documentation maintenance will be essential. Additionally, strong technical proficiency and familiarity with digital marketing, CRM tools, and project management support are highly valued.
Key Responsibilities
- Provide executive administrative support to the CEO, including calendar management, drafting professional communications, bookkeeping, and maintaining client data and documentation.
- Offer tailored administrative and operational support to clients, such as taking meeting minutes, coordinating travel arrangements, processing memberships, and managing organizational tasks.
- Conduct ongoing research to identify potential social media influencers, sponsors, and partners, and maintain an influencer database.
- Research sponsorship and membership prospects, ensuring accurate contact information for decision-makers.
- Manage multiple projects, prioritizing tasks effectively to ensure successful outcomes.
- Provide logistical and operational support for special events and projects.
Desired Qualifications
- Experience in sales prospecting research.
- Strong organizational and time-management skills.
- Proven ability to thrive in fast-paced, startup environments with minimal supervision.
- A collaborative mindset and a desire to contribute to a close-knit team.
- Persistence and a proactive approach to problem-solving.
- Proficiency with Mac operating systems, CRMs, and small business website management.
Basic Qualifications
- High school diploma or equivalent.
- Minimum of three years’ experience in administrative or operations support roles.
- Fluency in both written and spoken French and English.
Preferred Qualifications
- Bachelor’s degree.
- Minimum of five years’ experience in administrative or operations support roles.
Join our team and grow with us as we continue to make a difference in our community!
