Bilingual Executive & Office Operations Coordinator (English required)
Introduction
Our client is seeking a reliable and organized Bilingual Executive & Office Operations Coordinator to join their in-office team in Pickering, ON. This full-time role is ideal for professionals who thrive in structured environments, enjoy supporting leadership, and excel in keeping operations running smoothly. If you’re proactive, adaptable, and service-oriented, this is your opportunity to make a meaningful impact.
What You’ll Do
You’ll serve as the cornerstone of office operations and executive support, managing everything from front-desk reception to event registration logistics. This role supports daily business functions, executive calendars, internal communications, and visitor relations, while also playing a key part in preparing for corporate events and maintaining efficient office systems.
Responsibilities
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Greet visitors and manage incoming calls with professionalism
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Oversee executive calendars, travel, meeting prep, and internal communication
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Coordinate all incoming/outgoing mail, couriers, and deliveries
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Maintain supply inventory and organized common areas
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Support registration and materials for corporate events and conferences
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Collaborate with Program Managers on websites, surveys, and attendee data
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Ensure accuracy across records, filing, and reports
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Assist with travel documents, meeting materials, and on-site kits
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Manage vendor and partner communications as needed
Qualifications
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Fluency in English required; French fluency is a strong asset
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Minimum 2 years of experience in office coordination or administrative support
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Strong attention to detail, time management, and multitasking skills
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Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)
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Ability to handle sensitive information with professionalism
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Confident communicator with excellent organizational abilities
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Proactive and solutions-focused, with a collaborative mindset
Benefits
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$50,000 to $60,000 annual salary
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Three weeks paid vacation
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80% medical and dental coverage after 3 months
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Consistent 9 to 5 work schedule, with occasional flexibility
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Stable, in-office role with a supportive and welcoming team
How to Apply
If you’re looking for a steady, full-time position where you can contribute to a well-organized team and help keep operations flowing, we welcome your application. Our client values professionalism, consistency, and a helpful spirit.
