Introduction
Are you a bilingual legal professional who thrives in a fast-paced litigation environment? Our client, a well-established Ottawa-based law firm serving Eastern Ontario for over 50 years, is seeking a Bilingual Administrative Assistant – Legal (French / English) to support two busy civil litigators.
This is an existing vacancy with immediate availability. If you are fluent in French and English, highly organized, and excited by the energy of a litigation practice, this role offers hands-on exposure, rapid skill development, and meaningful responsibility from day one.
What You’ll Do
You will become the central hub of two active litigation practices. In this role, you will coordinate moving parts, anticipate deadlines, manage critical communications, and ensure everything runs smoothly behind the scenes. You will gain direct exposure to complex civil matters while building strong technical and administrative expertise in a high-performance legal environment.
Responsibilities
• Monitor and triage inboxes, flag urgent items, and support time-sensitive communications
• Manage calendars for court events, discoveries, and client meetings, preventing conflicts and last-minute issues
• Track limitation periods, deadlines, reminders, and key litigation milestones
• Open and maintain files, organize correspondence, and ensure matter materials are current and accessible
• Draft routine legal and administrative documents, including retainer agreements and standard templates
• Support docketing and matter tracking through time entry familiarity
• Assist with electronic court filings and submissions, including use of Adobe Acrobat Pro and online filing portals
• Coordinate with paralegals, clerks, students, and lawyers to keep files progressing efficiently
Qualifications
• Fully bilingual in French and English, with strong written French required
• Experience in litigation administration or a demonstrated ability to manage complex administrative workflows in a fast-paced setting
• Exceptional organizational skills and attention to detail, particularly with calendaring and deadline management
• Comfortable acting as the central coordinator for multiple moving priorities
• High integrity and discretion with confidential information
• Proficiency with Microsoft Office; experience with Adobe Acrobat Pro and electronic court filing systems is an asset
• Strong tenure history preferred
Benefits
• Compensation range: $50,000 to $70,000 annually, based on experience and litigation exposure
• Three weeks of vacation
• Comprehensive group benefits after three months, including health, dental, life insurance, and long-term disability coverage
• Annual holiday bonus, consistently paid
• Firm-paid parking
• Standard Monday to Friday schedule, 9:00 am to 5:00 pm, with one-hour lunch break
• In-office role in Ottawa with accessible central location
Why Work with Us
Our client offers the stability of a long-standing firm combined with the energy of a busy litigation department. You will work closely with experienced litigators and seasoned legal professionals who value initiative, precision, and follow-through.
This is an exceptional opportunity to accelerate your litigation expertise, build deep file ownership, and become a trusted operational partner in a respected legal practice. If you are motivated, adaptable, and ready to grow your legal career in a dynamic setting, we would love to connect with you.
Disclosure: “Bilingual Source uses artificial intelligence (AI) technology to assist in screening and assessing applicants for this position. This technology helps us match your unique language skills and professional experience with the specific needs of our clients. Final hiring and interview decisions continue to be made by our human recruitment experts.”
Vacancy: This is an existing vacancy with immediate availability. Our client is currently seeking Bilingual Administrative Assistant – Legal (French / English) | Ottawa | In-Office Opportunity.
