Bilingual Administrative Assistant
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. This in-office position reports directly to the President and plays a crucial role in supporting various administrative functions within our organization.
Job Description
As an Administrative Assistant, you will be responsible for a wide range of administrative duties that require a high level of attention to detail, strong initiative, and independent judgment. You will be expected to manage multiple tasks efficiently and maintain a well-organized work environment.
Key Responsibilities
- Manage incoming calls and monitor customer service interactions
- Handle incoming and outgoing mail distribution
- Maintain and replenish office supplies
- Coordinate meetings and arrange travel plans for staff
- Assist with company events organization
- Collect and enter data, maintaining various electronic files
- Assist with preparing presentations
- Collaborate with staff at all levels within the company and interact with customers
- Perform other duties as assigned
Qualifications
- Fully bilingual in English and French
- Proven ability to manage complex schedules
- Proficient in Microsoft Office programs (Word, Excel, and Outlook)
- Excellent customer service skills with a friendly and professional approach
- Strong oral and written communication abilities
- High degree of discretion and tact in all forms of communication
- Skilled in managing multiple priorities
- Proven interpersonal and organizational skills
- Superior critical thinking and problem-solving abilities
Work Environment
The position is based in a general office environment. Periodic exposure to manufacturing environments may occur, which may present hazards such as noise, electricity, chemicals, heavy equipment, and other automated and manual machinery.
Physical Demands
Frequent: Sitting at a desk, utilizing computers and phones
Periodic: Standing, walking, and performing repetitive movements
Occasional: Bending, stooping, and lifting
If you are a proactive team player with excellent administrative skills and a passion for supporting a busy office environment, we encourage you to apply for this exciting opportunity.
