Bilingual Office Administrator (English required)
Introduction
Are you an organized, detail-oriented professional who enjoys keeping projects on track and supporting a collaborative team? Our client is seeking a Bilingual Office Administrator (English required) to join their growing operations team. This is an existing full-time opportunity offering stability, a supportive work environment, and the chance to contribute to meaningful projects while developing your administrative and project coordination skills.
Compensation: $50,000 annually
Vacancy Status: Existing vacancy with immediate availability
What You'll Do
As an Office Administrator, you will play an important role in supporting installation operations by coordinating schedules, maintaining documentation, and ensuring projects run smoothly. You will work closely with internal teams to help improve processes and provide reliable administrative support.
Responsibilities
- Support the Installation Manager and the overall department with daily administrative activities.
- Assist with the continuous improvement and documentation of installation procedures and processes.
- Coordinate scheduling for new installations and renovation projects.
- Arrange travel for installation team members.
- Support project tracking using Smartsheet and assist with project timelines.
- Prepare and distribute end-of-project reports.
- Monitor and maintain installer safety certification records.
- Provide QuickBooks data entry and invoicing support.
- Track installation supplies, equipment, and tools.
- Coordinate with logistics and project team members.
- Manage equipment returns and report deficiencies.
- Support communication with regional managers on ongoing projects.
- Assist with tracking project profitability and maximizing productive billable time.
- Maintain accurate records and reports using Microsoft Excel.
Qualifications
- Previous administrative or office coordination experience.
- Strong organizational and time management skills.
- Proficiency with Microsoft Excel.
- Experience with QuickBooks is considered an asset.
- Experience using Smartsheet or similar project tracking software is an asset.
- Excellent communication and coordination skills.
- Ability to manage multiple priorities while maintaining attention to detail.
- English language proficiency is required.
Benefits
- Competitive annual salary of $50,000.
- Comprehensive benefits package.
- Stable, full-time employment.
- Supportive and collaborative team environment.
- Opportunities to contribute to process improvements and broaden your administrative skills.
- Ongoing learning and professional development opportunities.
Why Work with Us
Our client values dependable professionals who take pride in keeping operations organized and running efficiently. You will join a team that appreciates collaboration, supports continuous improvement, and provides opportunities to grow your skills while enjoying the stability of a well-established organization.
Disclosure: “Bilingual Source uses artificial intelligence (AI) technology to assist in screening and assessing applicants for this position. This technology helps us match your unique language skills and professional experience with the specific needs of our clients. Final hiring and interview decisions continue to be made by our human recruitment experts.”
Vacancy: This is an existing vacancy with immediate availability. Our client is currently seeking Bilingual Office Administrator (English required).